Privacy Policy

1. Introduction

Code Academy Uganda ("we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you register for our programs, visit our website, or interact with our services.

By using our services, you consent to the data practices described in this policy.

2. Information We Collect

Personal Information

When you register for our programs, we collect the following information:

• Parent/Guardian Information: Full name, email address, phone number, profession/occupation
• Student Information: First name, surname, date of birth, age, nationality, gender, school name, current class/grade, place of residence
• Program Details: Selected module/program, mode of learning (online/physical), additional information about the student
• Referral Information: How you heard about us (friend, family, social media, etc.)

Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and browser type
• Device information and operating system
• Pages visited and time spent on our website
• Referring website addresses

3. How We Use Your Information

We use the collected information for the following purposes:

• Program Administration: To process registrations, manage enrollments, and communicate about courses
• Communication: To send important updates, schedules, and notifications about programs
• Safety and Security: To ensure the safety and well-being of students during our programs
• Improvement: To improve our courses, services, and website experience
• Marketing: To send promotional materials about upcoming programs (with your consent)
• Legal Compliance: To comply with legal obligations and protect our rights

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party service providers who assist us in operating our programs (e.g., payment processors, email services)
• Legal Requirements: When required by law, court order, or government regulation
• Safety: To protect the safety, rights, or property of Code Academy Uganda, our students, or others
• Business Transfers: In connection with any merger, sale, or transfer of our business assets

5. Photos and Media

During our programs, we may take photographs and videos of students for:

• Marketing and promotional materials (website, social media, brochures)
• Documentation of student achievements and projects
• Educational purposes and program showcases

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure data storage and encryption
• Limited access to personal information by authorized personnel only
• Regular security assessments and updates
• Secure payment processing systems

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Children's Privacy

Our programs are designed for children and young adults. We take special care to protect the privacy of minors:

• We only collect information from parents or legal guardians
• We do not knowingly collect personal information directly from children under 18 without parental consent
• Parents have the right to review, update, or delete their child's information
• We comply with applicable child protection laws in Uganda

8. Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Opt-Out: Unsubscribe from marketing communications at any time
• Withdraw Consent: Withdraw consent for media use or data processing

To exercise these rights, please contact us using the information provided below.

9. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services and fulfill the purposes outlined in this policy
• Comply with legal, accounting, or reporting requirements
• Resolve disputes and enforce our agreements

When information is no longer needed, we will securely delete or anonymize it.

10. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small files stored on your device that help us:

• Remember your preferences and settings
• Understand how you use our website
• Improve website functionality and performance

You can control cookies through your browser settings. However, disabling cookies may affect your ability to use certain features of our website.

11. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by:

• Posting the updated policy on our website
• Updating the "Last Updated" date at the top of this policy
• Sending an email notification for material changes (if applicable)

We encourage you to review this policy periodically.

13. Governing Law

This Privacy Policy is governed by the laws of the Republic of Uganda. Any disputes arising from this policy shall be subject to the exclusive jurisdiction of the Ugandan courts.